6 Simple Steps to Downsize Documents
-6 Simple Steps to Downsize Documents-
If you are moving to a new home, you may need to downsize documents. As Tampa Bay real estate pros, we know this is a challenging task, especially for seniors with years or decades of paperwork.
Use these simple steps to help with the downsizing process:
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First, secure your most critical documents in a safe place.
As Florida homeowners, you probably have these compiled in a safe place as part of an emergency kit or evacuation plan. Your most essential documents may include birth certificates, passports, identification, social security cards, and copies of all insurance coverages with the policy number. Often, these are best kept in a waterproof place or fireproof safe with a lock.
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Second, organize essential account files in a secure box.
In today’s world, most account information is stored in online portals with logins and passwords, but it is wise to maintain some documentation with recent account statements. This might include banking, retirement documents, mortgages, car loans, titles, utilities, and contracts.
Outdated, closed accounts, or excessive printouts of statements would not be necessary in this box. Remember, we want to downsize documents for easier access to essential account files here. Again, choose a locked box or fireproof safe for essential account documents.
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Third, box up and secure important tax documents.
Some of us have these stored digitally, but there are certain tax documents, forms, write-offs, and receipts that you will need to retain after a return is filed. Depending on your situation and tax regulations, you may need to keep these in a secure place for three to seven years.
Any important backlogs, banking, or billing statements from essential account files could also be kept with these tax returns organized by tax year and labeled accordingly in a secure box or file cabinet.
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Next, start downsizing and shredding to create more space.
Now that the most important records organized, it is time to downsize documents. Shred decade’s old statements, deactivated phone bills, and any outdated accounts you do not need to retain for tax purposes or other matters.
If during the downsizing process you came across any old manuals for long-gone cars or appliances, throw them in the recycle bin. Getting rid of this clutter will clear space in your home and position you for downsizing.
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Organize space in your home for storing files and boxes.
Designate and prepare a safe space for storing file boxes or fireproof safes in your current home or future home. This may mean donating old clothes or tossing out bins and unneeded items to clear a secure space hidden in the back of a closet or other area for safe keeping.
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Finally, schedule shredding services to destroy sensitive documents.
During any downsizing process, be sure to dispose of documents and items properly. For identity protection, contact a reputable shredding service to destroy sensitive documents. Mobile shredding companies will pick-up items at homes around Tampa Bay. You might also want to check local event listings for free shredding events and drop-off sites.
For other home matters, ask us for booklets containing the names of service providers recommended by our satisfied customers across Hillsborough, Pinellas, and Pasco counties.
Contact Dick and Karla Nielsen today at 813-294-5786 for helpful information about Tampa Bay area communities, Florida homebuying, downsizing, and selling advice.
